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Awayday Minutes - 22 June 2001

Awayday Minutes - 30 June 2000

Wokefield Park, Reading

1. Present: 

John Mitchell, Archie Watt, Gerry Penfold, John Hunter, Karen Sharpe, Bill Hawkins, David Spaven, Michael Christodoulides, Joseph Wright, Nancy Watt (In attendance)

2. Apologies: 

Steve Bailey, Charles Mansour, Derek Oliver, Annabel Lane, Allan Boardman, Kamal Khan

3. Welcome

JM formally welcomed both MC and JW to the Awayday and gave a brief explanation of the format of the day.

4. Minutes of June Committee Meeting

Changes to be made:

"Steve Barge" to Steve Bailey.

David Spaven did not attend meeting.

Item 6 – Finance – "JW" should be "JM"

"AW to complete forecast for 2000" should be "AW to complete forecast for 2001"

Subject to the above, BH proposed the minutes, KS seconded – carried.

5. Matters arising:

• Letter to the Library from JM is outstanding
• Chapter Manual updates from AL outstanding
• Discussion paper on Turnbull from CM
• Article on Webtrust for Datawatch from GP no longer required.
• COMPSEC to be discussed under Events
• JM to send AL CASG Programme of Events to be included in Datawatch 46. JM to ensure CASG publish London Chapter’s events.
• The reduction in Mailshot income queried by JH at the last meeting – AW took a very cautious view, thus the reduction.
• AL had informed JM that a potential advertiser had complained about direct mailing rates. All agreed that there would be no discounts for "stuffing envelopes". The Mailshot and direct mailing rates were the remit of the Publications Committee.
• The "Hitcount" for the website need not be viewable – just for chapter use initially.
• JM explained the administrative role that committee members are expected to play during the chapter meetings and how the "Meeting Roster" works. CM to update roster for the next season.
• Next committee meeting will be held on 6 September, 6pm at KPMG. JM apologised for absence in advance.
• JH thanked JM for a good year, well led.

6. Board Responsibilities

President John Mitchell

Vice President Steve Bailey

Treasurer Archie Watt

Secretary Charles Mansour

Past President Gerry Penfold

Publications: Annabel Lane, John Hunter, Bill Hawkins

Webmaster: Allan Boardman

Membership/Research Kamal Khan

Events Karen Sharpe, Steve Bailey

SIGs/Library Bill Hawkins

SIGs John Hunter

External Relations Derek Oliver

CISA David Spaven

CISA Review Course Michael Christodoulides

Standards/Membership Relations Joseph Wright

7. Quorum

It was agreed to continue with the 1^st Wednesday of every month. KS proposed that a quorum should constitute 6 board members, 1 of which must be a current officer plus another officer or past president, seconded by MC – unanimous. An EGM to change the by-laws must be organised to coincide with the September chapter meeting (21 September). AW to reword by-laws for distribution with the August mailshot.

8. Events

KS produced a tentative programme on an umbrella theme of "IT Governance in the e-economy". After discussion the following evening meetings have been mooted, although this is not final and is subject to change:

Date	Subject	Speaker
21 September	IT Governance – what does it mean to the information systems auditor	Vernon Poole
19 October	Implementing IT Governance in a multi-national plc – a practical case study	John Mitchell
16 November	Will the e-economy change strategic risks in my organisation?	Malcolm McCaig Deloiite & Touche
7 December	E-business availability	Caroline Bell Argos
18 January	Controlling the e-developments	Charles Mansour The Woolwich
15 February	Applications to meet the e-needs – what are the risks?	JM & AL to find speaker
15 March	Forensics in an e-world or "Who’s been hacking my e-business?"	Tad Dippel KPMG
19 April	Securing the systems – what’s new?	Yag Kanani (or JH contact)
17 May	The end of ‘The Audit’ as we know it	Gerry Penfold KPMG
21 June	Required competencies for the IT auditor in the e-business world	Sarah Blackburn Lex Services

The finalised programme of events to go out with the August Mailshot. AB to make the programme available on the website in appropriate media for download, eg. Outlook, Palm, Notes.

SB’s offer to organise chargeable events was welcomed and the committee looks forward to seeing a draft schedule at the September committee meeting. Ideas for SB included: Windows 2000, Linux, Intrusion Detection and more "e-stuff".

COMPSEC is due to take place on 1-3 November. Volunteers are needed to man the stand during this time.

IIR are holding a conference on 7-8 November in Amsterdam. IIR are using the chapter logo in exchange for attendance discounts. NW to send out their publicity materials asap.

9. Publications:

The Irish Chapter (along with other European and US chapters) had expressed an interest in purchasing copies of Datawatch to distribute to their membership. It was agreed to charge the Irish Chapter, together with the Northern and Central UK chapters £1.50 per copy until 31 December 2001 and £3.00 per copy for the year beginning Jan 2002. Despite this, editorial control will remain with London Chapter. An incentive to other chapters to actively seek out advertising was to offer them 50% of any advertising fee they directly obtain. However, NW to maintain invoicing control.

JH and BH reported that a lack of articles was a continuing problem. KS to formally write to all speakers prior to their sessions and include a request for an article for DW. JH suggested that every board member do 1 article per year and arrange for another article from an author outside the board – this was agreed. JM suggested that the publications committee give responsibilities to board members for articles as and when they are needed.

JH reported that he was on an international newsletter mailing list. JM to send JH website addresses with articles that my be printed as long as they are acknowledged.

KS and GP agreed to ask their students to write ‘research’ articles.

10. Research

The committee unanimously agreed with the principle of ‘Research’. However, it was pointed out that the London Chapter membership already donate almost £10,000 per year from their subscriptions. GP questioned the visibility of the Research Programme and are the membership getting value for money. JM to raise this question at the PCM in Milan. It was felt that the projects offered by Rolling Meadows did not offer enough for the membership.

However, COBIT3 was proposed by AW, seconded by KS as a possible project to sponsor. It should be made clear that this would be a one-off project. A vote was taken – 7 for, 1 against, 1 abstention - carried. A figure of £2k-£2.5k was agreed as appropriate. However, there was still much concern about where London Chapter’s £10k was being spent. KK to give an explanation at the September committee meeting before a donation is taken further.

11. External Relations

JM gave a brief report:

• Good relationship with BCS CASG
• Good relationship with IIR
• IT Faculty not a great deal of success, but preferential rates between the two groups have been established.
• Unsuccessful in raising the chapter’s profile in the media. One example is that BCS have introduced the BS7799 exam but not included CISA qualification as an exemption.

JM threw in for discussion employing a PR company to promote the chapter. It was felt that the chapter does not have enough critical mass to warrant it and the expense would be prohibitive at this time. However there were some suggestions to improve the chapter’s profile:

• NW to make sure the Chapter is in the telephone directory.
• DO and MC to identify approximately 6 key parliamentary committees which deal with IT matters to enable lobbying to take place.

12. 20^th Anniversary

It was agreed that, in principle, the anniversary was worth celebrating, as it would be a good PR exercise. JW and DO to investigate possible celebratory events, e.g. Dinner, Vinopolis and the London Eye. The date of the event could be anytime from Summer 2001 through to November 2001. NW to splash banners across Datawatch and Mailshot as from 1 Jan 2001. AW to contact International.

13. Subscriptions

AW gave an overview of the chapter finances and a very conservative budget for 2001. AW will use an exchange rate of 1.5 and a £2.00 handling charge will stay in place for members renewing through the London Chapter Office.

The following was agreed (8 for, 1 abstention):

2001 membership subscription	£105.00	$158.00
Combined CISA & membership	£130.00	$193.00
New member (including joining fee)	£125.00

14. Any Other Business

KS wondered if the start of the evening meetings should be later. It was agreed to conduct a vote on the website and encourage members to visit the website in the Mailshot and Datawatch.

BH proposed that NW’s hourly rate be increased to £7 an hour, seconded by JH. AW abstained from the vote, unanimous.

It was agreed that JH could purchase books and subscription, charge to SIG budget.

GP announced that this year would be his last on the committee, but will endeavour to get another member of KPMG staff to replace him. On behalf of the committee, JM thanked GP.

The meeting closed at 3.10pm.

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