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2. Secretary
2.1. Terms of Reference & Main Objectives
Responsibility for Chapter Records,
Including
- Byelaws
- Data Protection Registration
- Meeting Records
Assumption of Presidential Duties in
the absence of the Chapter President and the Vice President.
Responsible for Arranging Chapter
Committee Meetings and Notifying Chapter Committee Members.
Responsible for Arranging Annual
General Meeting and notifying members.
Responsible for holding nominations for
Chapter Committee Members.
Liaison with Information Systems Audit
and Control Association: London Chapter Administrator.
2.2. List of Tasks
2.2.1. Annual
Arrange for AGM Notice of meeting
and agenda to be distributed by the due date before the AGM.
Accept nominations for Chapter
Committee Members by due date before AGM.
Attend AGM and record minutes.
Maintain rota of Chapter Committee
Members to attend Chapter Meetings.
Distribute 'Awayday' Agenda, after
agreeing it with the Chapter President
Record Awayday Proceedings and
distribute to Chapter Committee Members.
2.2.2. Monthly
Agree agenda with the Chapter
President and issue to Chapter Committee Members before monthly
Chapter Committee Meetings.
Receive written reports in advance
for discussion at the Chapter Committee Meetings and ensure that
they are presented to Chapter Committee Members for discussion.
Record proceedings of Chapter
Committee Meetings, and retain written reports and correspondence
that is not being dealt with by other committee.
Issue minutes of Chapter Committee
Meetings to Chapter Committee Members, and amend as necessary.
2.3. US Contacts List
Contacts re Chapter Committee Members
changes are handled by the Information Systems Audit and Control
Association London Chapter Administrator.
2.4. Amount of Time Required
2.4.1. Weekly
One hour
2.4.1. Monthly
Attendance at monthly Chapter
Committee Meeting
Producing and distributing Chapter
Committee Meeting minutes and changing if necessary.
Agreeing agenda items and
distributing agenda
8 Hours
2.4.2. Annually
AGM Agenda and Chapter Committee
Members nominations
AGM Minutes
Awayday agenda preparation, agreement
and distribution.
Recording and issuing Awayday minutes
Revising Chapter Committee Members
attendance rota for Chapter meetings.
Attending the Awayday
12 Hours
2.5. Positive Aspects
Recording the affairs of the
Information Systems Audit and Control Association: London Chapter
for posterity.
Ensuring that tasks, once allocated
are progressed to completion using by reviewing outstanding tasks.
2.6. Challenges
Attending every Information Systems
Audit and Control Association: London Chapter meeting.
Producing minutes and agendas in good
time.
Playing an active part in Chapter
Committee Meetings whilst trying to record proceedings.
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